Help:Automated add score process
Introduction
The new "automated" add score process, introduced in October 2013, is intended to simplify the process to add a new score edition to ChoralWiki, especially for those users who are not familiar with adding and editing wiki code inside composer and work pages. Using this process, the composer and the work pages are automatically created or updated without the user being required to do it manually.
Furthermore, this process allows any registered users (and not only the administrators) to refine submissions that the automatic process may not have handled perfectly.
For example, the list of works in some composer pages are ordered alphabetically by title, while in other composer pages they are grouped into "sacred works" and "secular works", or into collections. The automatic process cannot accommodate all these alternatives, so it simply places a new work entry at the first place on the list. Users sufficiently familiar with wiki editing should then move the new work entry to the appropriate position on the page.
Similarly, if a new edition of an existing work is added, a "multiple editions available" label is also added. However, the precise number of editions available is not shown, as it is very difficult to automatically determine the number of editions available for a given work (for example, in the case of a Mass, where both the complete score and the individual items - Kyrie, Gloria, etc. - exist, or when the full score plus parts for individual voices and instruments are provided).
All registered users who are sufficiently familiar with editing wiki pages are encouraged to help refine composer pages and work pages created/amended automatically.
Please contact the administrators through the Forums for any problems or suggestions.
Step 1: go to the composer page of the score that you intend to add
Click on Composer pages in the navigation list on the left of the screen, then on the first letter of the composer's surname. If the composer name does not appear on the list, a new composer page needs to be created. Just go to any existing composer page and click on the "Add new work" tab on the top-right part of the page. Then, in the "Add new work" form, replace the the "Composer name" and the "Composer's time period" with the name and time period relevant to the composer that is to be added. Then go to step 3.
If the composer already appears in the list of composers, check if the same work is listed already. If it is, click on the work title and go to step 3. Otherwise, click on the "Add new work" tab on the top-right part of the page. This will open the "Add new work" form, with the "Composer name" and the "Composer's time period" fields filled automatically,from the information already present on the composer page. Now go to step 2.
Step 2: Add a new work
Fill the other fields of the form down to the "Files Section" (excluded) with the relevant information. See the Score submission guide - Adding new edition information for details. Then go to step 4.
Step 3: Adding a new edition
Click on the "Add new edition" tab on the top-right part of the page. This will open the "Add new work" form where some fields (work title, composer name, work genre/subgenre, composer's time period) are filled automatically with the information present already in the work page. Make any manual changes necessary, for example, to voicing.
Step 4: upload the files or enter links to externally hosted files
If you wish files (pdf, midi, mp3, etc) to be stored on the CPDL servers, you will need to upload them. Click on the "Click here" link shown on the "Click here to open a new window and upload files now" text present on the "Add new work" form. This will open a file upload window that you can use to upload one or more files. See Score submission guide - Uploading files for details. The system will automatically try to detect the file types and fill the appropriate fields of the "Add new work" form accordingly. Please check the data entered, and update them if necessary. You can close the file upload window(s) after all files are uploaded.
If you prefer that files are stored on external servers, please enter the relevant links (full URL beginning with http://) and the applicable details (file type, size, page size, number of pages, etc.).
Step 5: complete and submit the "Add new work" form
Please fill the remaining fields of the "Add new work" form (notes about the edition, copyright, external web links, your email address - see Score submission guide - Adding new edition information for details) and click on the "Add works data" button. The composer page, newly created or amended according to the work/edition added, will be shown to you in a new window after few seconds. The "Add new work" form remains open if you need to check any data on it. You can close it if you don't need it any more.
You will also receive an email summarizing your submission. You can retain a copy of it for your records.
Contributors who are not familiar with editing wiki pages may stop at this point. All users who are familiar with editing wiki pages are encouraged to perform the next steps also for the contributions of other users.
Step 6: check and refine the composer page
Composer pages created or amended automatically are traced through the category Pages with recent additions. Work entries yet to be reviewed and refined are clearly identified on the composer page by a text in italics like "The next work entry has been recently added or modified automatically ...". Please cut-and-paste the work entry line so that it is moved to the appropriate position within the works list according to the work ordering adopted on the specific composer page. Then remove the {{Recent additions}} template. This will remove the page from the list of pages yet to be reviewed, and the text "The next work entry has been recently added or modified automatically ..." is not displayed any more.
If a new edition has been added to an existing work page, the system should have been able to identify the work entry already present on the composer page, and to amend it using the multiple editions template {{editions|n}}. You may wish to assign the correct value of "n" according to the number of editions actually available. If the system was unable to identify the work entry already present on the composer page, you will need to amend the existing work entry manually.
Composer pages newly created will lack much relevant information (birth and death dates, biography, etc.) |This will need to be added by editing the page manually.
Step 7: check and refine the work page
Click on the work title of the newly added (or amended) work entry, so that the relevant work page is displayed. The new edition information should have been automatically added as the first edition in the list. Please correct anything that the automatic process was unable to handle properly.