Help:Automated add score process

Introduction

The new, automated add score process, introduced in October 2013, is intended to simplify the process of adding a new score edition to ChoralWiki, especially for those users who are unfamiliar with adding and editing wiki code inside composer and work pages. Using this process, the composer and the work pages are automatically created or updated, without the user being required to do it manually.

Furthermore, this process allows any registered user (not just the administrators) to refine submissions that the automatic process may not have handled perfectly.

For example, the list of works on some composer pages is ordered alphabetically by title, while on other composer pages works are grouped into "sacred" and "secular", or into collections. The automatic process cannot accommodate all these alternatives, so it simply places a new work entry at the first place on the list. Users sufficiently familiar with wiki editing should then move the new work entry to the appropriate position on the page.

Similarly, if a new edition of an existing work is added, a "multiple editions available" label should be added or updated.

All registered users who are sufficiently familiar with editing wiki pages are encouraged to help refine composer pages and work pages created/amended automatically.

Please contact the administrators through the CPDL user forums for any problems or suggestions. Note: the forum does not use the same account as on the main cpdl.org site, so it requires creating an account specificalliy for the forums if you haven't already done so.

Step 1: Locating the composer page

Click on Composer pages in the navigation list on the left of the screen, then on the first letter of the composer's surname. If the composer name does not appear on the list, a new composer page will need to be created. To do it, just go to any existing composer page and click on the "Add new work" tab on the top-right part of the page. Then, in the "Add new work" form, replace the "Composer name" and the "Composer's time period" with the name and time period of the new composer. Then go to step 2.

If the composer already appears in the list of composers, open the composer page and check if the same work is listed already. If it is, click on the work title and go to step 3. Otherwise, click on the "Add new work" tab at the top right of the page. This will open the "Add new work" form, with the "Composer name" and the "Composer's time period" fields already filled in. Now go to step 2.

Step 2: Adding a new work

Fill in the other fields of the form down to the "Files Section" (excluded) with the relevant information. See the Score submission guide - Adding new edition information for details. Then go to step 4.

Step 3: Adding a new edition

Click on the "Add new edition" tab on the top-right part of the page. This will open the "Add new work" form where some fields (work title, composer name, work genre/subgenre, composer's time period) are filled automatically with the information present already in the work page. Make any manual changes necessary, for example, to voicing.

Step 4: Uploading files or entering links to externally hosted files

If you wish your files (pdf, midi, mp3, etc.) to be stored on the CPDL servers, you will need to upload them. Click on the "Upload now" buttons present on the "Add new work" form. This will open a file upload window that you can use to upload files. See Score submission guide - Uploading files for details. The system will try to automatically detect the file types and fill in the appropriate fields of the "Add new work" form accordingly. Please check the data entered, and update them if necessary. You can close the file upload window(s) after all files are uploaded.

If your files are already stored on external servers, we recommend that you upload them to CPDL anyway, in order to avoid eventual broken links. But if you prefer not to, then please enter the relevant links (full URL beginning with http://) and the applicable details (file type, size, page size, number of pages, etc.).

Step 5: Completing and submitting the "Add new work" form

Please fill in the remaining fields of the "Add new work" form (notes about the edition, copyright, external web links, your email address - see Score submission guide - Adding new edition information for details) and click on the "Add works data" button at the bottom of the form. The composer page, newly created or amended, according to the work/edition added, will be shown to you in a new window after a few seconds. The "Add new work" form remains open if you need to check any data on it. You can close it if you don't need it any more.

You will also receive an email summarizing your submission. You can retain a copy of it for your records.

Contributors who are not familiar with editing wiki pages may stop at this point. All users who are familiar with editing wiki pages are encouraged to perform the next steps also for the contributions of other users.

Step 6: Checking and refining the composer page

Composer pages created or amended automatically are traced through the category Pages with recent additions. Work entries yet to be reviewed and refined are clearly identified on the composer page by a text in italics that reads "The next work entry has been recently added automatically ...". Please cut-and-paste the work entry line so that it is moved to the appropriate position within the works list according to the work ordering adopted on the specific composer page. Then remove the {{Recent additions}} template. This will remove the page from the list of pages yet to be reviewed, and the text "The next work entry has been recently added automatically ..." is not displayed any more.

If a new edition has been added to an existing work page, you may delete the line after the {{Recent additions}} template, and amend the already existing work entry so that the multiple editions template {{editions|n}} is applied. You may wish to assign the correct value of "n" according to the number of editions actually available.

If the work list on the composer page is automated already (see Automating the work list on composer pages) the work entry should be already automatically shown at the appropriate position, so you can just delete the line after the {{Recent additions}} template. Then also remove the {{Recent additions}} template.

You can also consider to automate the work list on the composer page if not automated already.

Composer pages newly created will lack much relevant information (birth and death dates, biography, etc.) You are invited to edit the page, adding any missing data.

Step 7: Checking and refining the work page

Click on the work title of the newly added (or amended) work entry to open that page. The new edition information should have been automatically added as the first edition in the list. Please correct anything that the automatic process was unable to handle properly.